Employment Contracts

Items for the employment contract – known as “the main statement of terms and conditions of employment” or “the employment particulars”

  • Employee’s Name
  • Employer’s Name
  • Job title – including any flexibility clause
  • Commencement of employment – including reference to any continuous service
  • Probationary period
  • Place of work – including any reference to mobility / travel
  • Hours of work
  • Fixed days and times of work
  • Overtime
  • Break entitlement
  • Remuneration – detailing amount or pay, the pay period and method of payment
  • Holidays – amount of holiday, what is paid, any restrictions on when it can be taken and how it requested
  • Public holidays
  • Sickness absence – notification requirements and entitlement to Statutory Sick Pay or other arrangement

 

  • Pension
  • Confidentiality
  • Collective agreements – if there are non this should be stated.
  • Changes to terms of employment
  • Grievance procedures
  • Disciplinary procedure
  • Disciplinary and dismissal appeals
  • Data protection – statement on how personal data is handled

 

  • Termination of employment – notice required by the employee and employer. They need not be the same but the employer must give at least the statutory notice entitlement (1 week per each year of service to a maximum of 12 weeks notice)
  • Acknowledgement – and incorporation of any other documents / rules

Other documents and policies may form part of the contract if they are referenced in the main document.

  • Details of the grievance and disciplinary procedure must be provided in writing to the employee
  • Some type of work may rely heavily on Confidential Information
  • Some employees may be subject to “codes of conduct”
  • Some roles will require compliance with safeguarding
  • Other Useful Policies
  • Leave of Absence
  • Absence and sickness
  • Holidays and holiday pay
  • Computer use and Social Media
  • Data protection
  • Use of vehicles
  • Equal Opportunity
  • Dignity at Work
  • Maternity Paternity Adoption and Shared Parental leave
  • Health and Safety rules